Payments and Document Management for Treasurer
***** PLEASE DO NOT MAIL IN PAYMENTS OR REPORTS *****
Units can submit payments to council at monthly RCPTA Association Meetings. If your unit needs to submit a payment to council any other time, please email firstname.lastname@example.org to set up a meet up. In addition, any time a payment is submitted to council, an approved remittance form must be submitted too. Click on the button below for the RCPTA Remittance Form PDF link.
** All payments for members MUST have 2 copies of a unit membership roster matching the number of members paid.
** Please EMAIL all reports listed in the Riverside Council Master Calendar & Honor Roll due dates to email@example.com . Be sure to email BEFORE each council association meeting to earn Honor Roll points!
Upload the documents below into www.myptez.com under the Document Management tab:
** Workers Comp
** Payroll Reports
** Taxes 990 & 199
** Bylaws Signature Page
** End of Year Financial Report
Treasurer Report Reminders
FINANCIAL REPORTS: Here is a clarification to what an annual financial report is compared to a treasurer's report and a budget. A few units have uploaded what they are calling a financial report but it is just a year long treasurer report. If you use PTEZ there is a financial report you can print for the fiscal year of 2020/2021. The financial report will look similar to your budget if format. It is basically the ‘actual’ part of the budget to actual that you should be reviewing monthly. You need this report to file your taxes and other financial documents. The treasurer's report is the monthly accounting of you bank account. Financial reports don’t need that detail.
** The Treasurer will run a Treasurer's Report for the monthly Executive Board Meeting. This report would be the first of the month until the last of the month. For example you will run the report from August 1 - August 31st.
** The Treasurer will run a Treasurer's Report to present at the Association meeting. This report will be from Association Meeting to Association Meeting. Every unit is different, but there are usually 2-3 Association meetings a year. So for example, this report may be ran from March 2021 - August 2021 or August 2021 - March 2022. (The date timeframe depends on when your unit holds Association Meetings.
Speaking of meetings, click on the button below to access 23rd District's Treasurer Script:
***** Reminder: A unit CANNOT do business without a budget. The adopted budget must be uploaded into myPTEZ *****
Per our insurance, every person on your board must be positionally trained as well as financially trained each year. Additionally, every volunteer who will be handling money for the PTA MUST be financially trained. There will be several financial training opportunities offered by RCPTA and 23rd District PTA throughout the year. Please reach out to firstname.lastname@example.org for upcoming trainings. Unit Leaders - it is important that you keep a list of your volunteers who has been financially trained.
Financial Forms and Tax Filing Resources
TAXES (Both State and Federal and RRF-1): Taxes are due to be filed no later than Nov. 15th. If you need help contact email@example.com and we will help you. Remember if your unit's total income is under $50,000 you can file the easy postcard online. If you are over $50,000 then we recommend you have a licensed tax preparer do them for you.
Click on the buttons below for Financial forms and Tax Filing Resources.